TOURNAMENT GUIDELINES

📋 Player Roster Submission & Check-In Details

We request all team captains to have their team players submit their individual roster and waiver form by Thursday, 8:00 PM EST, signed by an individual.

Each individual player is required to personally sign and submit their own waiver and roster form.

⚠️ The signature holds legal responsibility - the person signing will be legally bound and personally responsible for any matters or liabilities that may arise.

Captains, please ensure that every player on your team completes and submits their own form individually before the tournament. This process is mandatory and helps maintain accountability, safety and compliance for all participants.

Team Roster form : https://form.jotform.com/253004127600138

⚠️ Only the players listed in the submitted roster will be allowed to participate in the tournament.

Additionally, from the submitted list, only those players who complete the check-in process within the designated check-in time will be permitted to play.

🕕 Team / Individual Check-In Time: 6:30 AM – 7:30 AM

This rule will be strictly enforced to maintain fairness, discipline, and sportsmanship throughout the tournament.

Please plan accordingly and ensure your entire team arrives on time and completes the check-in process within the given window.

🍴 Food & Refreshments Information

We will be sharing the Food Pre-Order Link for breakfast and lunch shortly to the captains.

• Captains are requested to collect their team’s orders and submit them together using the provided link.
  
• Please ensure that all food orders are pre-ordered and paid for in advance to help us coordinate smoothly with the food vendors.
  
  

💧 Water Arrangement

• A water fountain will be available at the venue — please carry your own water bottles to refill as needed
• Avoid bringing glass bottles, as they can break if hit by the ball and pose a safety risk to players. This is also part of the facility's safety rules.

📢 Tournament Game Flow & Pool Structure

Team Presence at Courts

All team players and captains are requested to be present and ready at their respective courts for their next game while the current game is still in progress.

🚨 If a team is not present when the referee is ready to start the match, a “bye” will be awarded to the opponent team. It’s the captains responsibility to have their team ready at court for the toss and game.

Match Schedule & Timing

• The schedule times mentioned are indicative of the start time only.
  
• Subsequent games will proceed one after another, not strictly by the listed time.
  
  ⏱️ As some games may run longer or shorter, match timings will be adjusted dynamically based on the flow of ongoing games.
  

A game may start earlier or later than the time mentioned in the schedule — please stay alert and be ready according to the ongoing game progress, not the listed time.

TOURNAMENT POLCIES

• NO-REFUND Policy :
• Non-Refundable Fees : All registration fees and payments made for participation in the tournament or any associated events are non-refundable, regardless of the reason for withdrawal or non-participation.
• Commitment to participation : By completing registration and submitting payment, participants and teams acknowledge and accept the commitment to attend the event as scheduled. No refunds will be issued for cancellations, no-shows, scheduled conflicts, injuries, or other unforeseen circumstances.

Exceptions:

• Event Cancellation by organizer : If the tournament is cancelled by Triangle Throwball Club, participants may be eligible for a partial or full refund, depending on the circumstances. This exception applies only if the cancellation is directly initiated by the organizers and not due to external factors like weather or other uncontrollable events.

We appreciate your cooperation and understanding in helping us manage tournament logistics efficiently.

• Facility Damage Policy :
• Responsibility for damages : All participants, including players, coaches, spectators, and their families, are expected to respect the tournament facility and its property. Any damage to the facility, equipment, or property will be the financial responsibility of the respective individual(s) involved.
• Player Accountability : If a player is found responsible for causing damage to any part of the facility, they or their team will be required to cover the full cost of repairs or replacement.
• Parental Responsibility : Parents or guardians are fully responsible for the actions of their children at the facility. if a child causes damage, the parent or guardian must promptly cover the cost of repairs or replacement as determined by the facility or tournament organizers.
• Payment for damages : Damage fees must be paid directly to the facility or tournament organizers within the time frame provided in the damage assessment. Failure to comply may result in suspension from future events.
• Players Check-In Policy :
  

Timely check-in is crucial for the smooth organization of the event and ensures that the tournament schedule can start as planned.

• Check-in Time: All players must complete the check-in process between 6:30AM and 7:30AM on the day of the tournament.
• Consequences: Any player who fails to check in by 7:30 AM will be disqualified from participating in the tournament. Exceptions will only be made at the discretion of the tournament organizers and under exceptional circumstances.
• Procedure: Players must report to the designated check-in area upon arrival to confirm their participation. They may be required to present a valid ID to the tournament organizers.

NOTE:

Players are advised to be present at the venue well in advance to accommodate any unforeseen delays. it is recommended to arrive by 6:15:00 AM to ensure ample time for parking, locating the check-in area, and completing the check-in process.

• Spectator Rules:

Spectators are an essential part of the Throwball experience, ad their role is to support the players and contribute positively to the event's atmosphere. To ensure a respectful and enjoyable environment for all participants, the following guidelines must be adhered to :

• Silence During Play : Spectators are required to maintain silence during matches. Any form of communication or disturbance that could distract players or officials is strictly prohibited.
• No Instructions to Players : Spectators must not yell instructions, coaching tips, or any form of play-related advice to the players. The integrity of the game relies on players relying solely on their training and in-game strategy.
• Respectful Behavior : Any form of abusive, offensive, or derogatory language directed towards players, teams, organizers, referees, volunteers or other spectators is strictly forbidden. Respect and sportsmanship are paramount values of the tournament.

Failure to adhere to these guidelines may result in removal from the venue and/or other disciplinary actions as deemed appropriate by the tournament organizers. Spectators are encouraged to support their teams enthusiastically but always within the framework of these rules.

• Food and Drink Policy :

To ensure the safety, cleanliness, and enjoyment of all participants and spectators, the following food and drink policy must be adhered to during the tournament.

• Consumption Restrictions : No food is permitted within the play area to maintain optimal playing conditions and to prevent accidents. Participants and spectators are welcome to consume food and drinks outside the court playable area, Water and energy drinks can be carried to the courts.
• Alcohol Policy : Alcohol consumption is strictly prohibited to all the individuals present at the tournament, including players, coaches, referees, spectators, volunteers, organizers. This is to maintain the focus on sportsmanship, health and safety for all participants, spectators and all that involved int he tournament.
• Consequences of violation : Any individual found consuming, distributing, or in possession of alcohol will be asked to leave the facility immediately. Players, Coaches, or team members in violation may face disqualification of their team and possible suspension from future events. Spectators violating this policy may be banned from attending the remainder of the tournament and future events.
• Enforcement : Tournament organizers and staff will be monitoring the play area and designated consumption area. Any infractions of this rules will be addresses promptly. Failure to comply with this regulation may result in appropriate actions, including but not limited to, warning, penalties, or disqualification from the tournament.
• Cleanup Responsibilities :

Cleanliness reflects the sportsmanship and integrity of the players and teams.

• Team and player cleanliness commitment : All teams and players are required to maintain the cleanliness of the tournament venue. Each team is individually responsible for cleaning up their designated areas after every match, including sidelines and any spectator space used by their supporters.
• Water Disposal : Proper disposal of all waste materials, including water bottles, snack wrappers, and any other personal items, must be adhered to, Use provided trash and recycling bins to ensure the venue remained tidy.
• Penalties for Non-Compliance : Failure to comply with cleanup responsibilities may result in penalties, fines, or disqualification from the tournament.
• Code Of Conduct :

All players, spectators, volunteers and officials are expected to conduct themselves in a respectful and sportsmanlike manner at all times throughout the tournament. Bullying, harassment, and any form of disrespectful behavior will not be tolerated under any circumstances. This includes, but is not limited to, verbal abuse, derogatory comments, intimidation, and inappropriate gestures or actions.

Violations of this rules result in immediate disciplinary action, which may include removal from the premises, disqualification from the tournament, and potential future bans from participation in any events organized by Triangle Throwball Club. We are committed to providing a safe and enjoyable environment for everyone involves, and we appreciate your cooperation in upholding these standards.

• Team Presence and sportsmanship

All participants teams and players are requested to remain present at the tournament venue until the conclusion of the final match, regardless of their own team's progression or elimination. This is instituted to foster a spirit of sportsmanship, camaraderie, and support among all teams. Teams are encouraged to actively cheer for their fellow competitors, contributing to a positive and encouraging atmosphere for all participants.

We appreciate your cooperation in making this tournament a supportive and memorable event for everyone involved.

• Photography and recording device

To ensure a comfortable and distraction-free environment for all participants and spectators, the following guidelines regarding photography and recording devices are to be strictly adhered to:

• No Cameras Permitted : The use of standalone cameras or professional photography equipment within the venue is strictly prohibited.
•  Mobile Phones Usage : Mobiles phones may be used to take photos, videos, provided it does not disrupt the event or the enjoyment of others. All phone photographers must be considerate and ensure their actions do not interfere with the gameplay or the audience's law.
• Respect and Courtesy : Participants and spectators must respect the privacy and preferences of others. No photos should be taken of any individual without their explicit consent.

This rules is designed to maintain the integrity of the tournament and the comfort of all attendees. Failure to comply with these rules may result in expulsion from the venue and disqualification from the tournament for participants found in violation. Your cooperation is greatly appreciated.

Disclaimer :

Triangle Throwball Club(TTC) reserves all rights to make changes to the tournament structure, including adjustments to game schedules, timings, and any other event details as needed, these changes may be implemented to ensure the smooth operation of the event or accommodate unforeseen circumstances. thank you for your understanding and cooperation.

Thank You,

Triangle Throwball Club